Cottonwood Men’s Club
Article I
Meetings of the Men’s Golf Club
At the meetings of the Men’s Golf Club the following order of business shall be, as governed by the Laws and Practices specified in: “Robert’s Rules of Order.”
1. Call meeting to order by the President
2. Reading minutes of previous meeting by the Secretary
3. Treasure Report
4. Various Chairmen Reports
5. Election of Board of Governors Members (Annual Meeting)
6. Adjournment
Article II
Board of Governors
Section I
The Board of Governors shall hear all complaints or disputes between members
of the Men’s Golf Club, but no Member of the Board involved in any dispute shall
sit in hearing or vote on such complaint or dispute.
Section II
The Board of Governors shall exercise absolute discretion in the interpretation
and enforcement of the Constitution and By-Laws and shall in every way
safeguard the best interest of the Club and the game of golf.
Article III
The President
In addition to the powers given the President in the Constitution, he is
authorized to appoint special committees as may be found necessary for the
further interests and purpose of the Club.
Article IV
Amateur Classification
If there were questions brought before the Board involving Amateur
Classification of a member, the Board will be guided by the Rules of the United
States Golf Association and the Southern California Golf Association.
Article V
Appointed Chairman and Committees
The Board of Governors shall, at its first meeting following each annual meeting, appoint the
following Chairmen to a minimum term of one year:
Tournament Chairman and Assistant Tournament Chairman
They shall be responsible for the coordination and scheduling of all tournaments and shall
supervise the conduct of competition of any special event. They shall be arbitrators in all
disputes arising from play. They will post and enforce all local rules as established by
Cottonwood Golf Course and insure these rules are in compliance with the Southern California
Golf Association. The Tournament Chairman and Assistant Tournament Chairman shall be the
contact with all other organizations in tournament related matters.
Greens, Golf Course and New Member Chairman
He shall be responsible for contact with the authority controlling the Cottonwood Golf Course.
He shall present to the authority the concerns of the Board of
Governors and the Men’s Club as to playing conditions of the course and greens. He shall report
to the Board all upkeep, maintenance and projected plans affecting the courses.
He shall be responsible for greeting and assisting all new members. Contact will be made upon
notification from the President and it will be the Chairman’s responsibility to see that the new
member’s needs are met and questions are answered. He will send out an email to the new
members greeting them to the club and let them know about the events. Also , give an account
of the # of members at the board meetings.
Handicap Chairman
He will be chosen by the Board of Governors to serve a minimum of one year and if he remains
in good standing his term may be extended annually. He will be responsible for supervision and
administration of handicaps. He shall be the contact with other organizations in all matters
pertaining to handicapping. He will present periodic reports to the Board of Governors
concerning the status of the handicap system.
Each appointed Chairman is authorized by the Board of Governors to appoint committees of as
many members as he deems necessary to carry out his duties as set forth by the By-Laws of the
Cottonwood Mens Club. He will be responsible for monthly reports to the Board of Governors
detailing his activities.
Article VI
Expenditures
The Board of Governors shall incur no indebtedness or liability in any year in excess of funds on
hand.
Article VII
Rules of Competition
All competitions shall be played under and in accordance with the Rules of Golf as approved by
the United States Golf Association and Southern California Golf Association. Any participant in a
golf event sponsored by the Cottonwood Men’s Club shall be a current member of the
Cottonwood Men’s Club. In the case of the Member Guest Invitational each Club member may
invite a guest to play in the event.
Article VIII
Handicap System
The Southern California Golf Association shall authorize the handicap system used by the
Cottonwood Men’s Golf Club.
Article IX
Amendments
The By-Lays may be amended without notice by a majority vote at any meeting in the Board of
Governors. Four members present in person shall constitute a quorum of the Board of
Governors at any meeting.
Cottonwood Men’s Club Constitution
Article I
The club shall be named “Cottonwood Men’s Club.”
Article II
Objectives
The club has been formed and exists for the purpose of:
1. 2. 3. Playing the game of golf.
Promoting good fellowship and sportsmanship.
Learning and practicing the Rules, the Etiquette and the true spirit of the game of
golf’s highest standards.
4. Support the United States Golf Association and the Southern California Golf
Association.
Article III
Course for Operations
The club shall carry on its general operation at:
Cottonwood Golf Club
3121 Willow Glen Drive
El Cajon, California 92019
Article IV
Membership
Section 1
The club shall be comprised of two classes of membership,
- Regular Member
- Associate Member
Membership shall be for golfers who place the majority of their games at Cottonwood Golf Club.
Section 2.
Regular Members
1. 2. 3. All male members of the Cottonwood Men’s Club, other than social, shall be eligible
for membership in the Cottonwood Men’s Club upon payment of the current annual
Men’s Club Dues. Dues may be subject to change by the Men’s Club Board of
Governors.
All male members must have an established Southern California Golf Association /
GHIN handicap to participate in the Men’s Club events. Note: GHIN is an acronym
for Golf Handicap and Information Network, a handicapping service of the USGA that
allows clubs and golfers to post and retrieve information electronically.
Regular membership shall entitle the member to all privileges of the Men’s Golf
Club.
Section 3. Associate Members
Associate Members shall not be entitled to all privileges as specified in Section 2.
Associate Membership is limited to GHIN Handicap privileges only, unless upgraded to
full membership.
Section 4. Resignation
Any member may resign from the Men’s Golf Club by giving written notice to the
Cottonwood Men’s Membership Coordinator. All dues and other obligations accrued to
date must be paid at the time of resignation.
Article V
Men’s Golf Club Meetings
Section 1. Annual
The annual meeting will be held on the Second Thursday of November.
Section 2. Special Meetings
Special meetings may be called by the President, the Board of Governors, or
by written request of any ten members in good standing. The request must
state the agenda of the special meeting.
Section 3. Notice of Meetings
Notice of all regular meetings can be done through the Club’s publication.
Notification of all special meetings shall be done via phone, email, and
postings in the men’s locker room. Special meeting notification will include
subjects to be discussed, and no other business may be conducted at that
time.
Section 4. Voting Privileges
At any time meeting of the Club, each Regular and Non-Resident member in
good standing is entitled to one (1) vote.
Article VI
Board of Governors
Section 1. Election
There shall be a Board of Governors consisting of seven five members who
shall be elected for a term of three two years. Each year a Nominating
Committee, consisting of three members, shall nominate candidates to fill
vacancies. Consecutive one-year terms for existing Board Members may be
approved by a majority vote of the Board only if the Nominating Committee
fails to find candidates willing to serve. Any vacancies of the Board of
Governors occurring between annual meetings of the Club will be filled by
the remaining members of the Board or by appointing any regular member
in good standing to the vacated position.
Section 2. Powers and Duties
Subject only to the provisions of this Constitution and to any such action as
may be taken from time to time by the Club itself at any annual or special
meeting, the Board of Governors shall have entire control of management of
the affairs and policy of the Men’s Golf Club. The Board may delegate any of
its powers or duties to a sub-committee of three or more of its members
although no sub-committee shall have the power to expel any member. The
Board of Governors may make an alter any By-Laws or other rules that are
not consistent with this Constitution.
Section 3. Meetings
The Board of Governors shall meet once a month or at the call of the
President or any three Board members.
Section 4. Quorum
Four members present in person shall constitute a quorum of the Board of
Governors at any meeting. The President may vote in case of a tie or to
constitute a quorum.
Section 5. Proxies
Voting by proxy by the Board of Governors shall be permitted.
Article VII
Officers
Section 1. Elections
The Officers of the Men’s Golf Club shall be a President, Vice President,
Secretary, Treasurer and Membership who shall be elected by the five
members of the Board of Governors. The Board of Governors will fill any
vacancies in the offices occurring between annual meetings.
Section 2. Powers and Duties
1. 2. 3. 4. 5. President – The President shall preside at all meetings of the Club and the
Board of Governors, and in general shall perform the duties incident to this
office.
Vice President – During the absence or inability to act as the President, the
Vice President shall perform the Duties of that office.
Secretary – The Secretary shall keep the records of all meetings of the Club
and the Board of Governors. He shall be responsible for and in charge of all
correspondence, files, and records of the Club. He shall present at each
meeting of the Club a full report on all matters relating to the affairs of the
Club.
Treasurer – He shall keep full and accurate accounts of all monies received
and shall deposit the same in the name and to the credit of the Men’s Golf
Club in such depositories as designated by the Board of Governors. He shall
have the authority to receive and give receipt for all monies due and payable
to the Club from any source whatsoever. To endorse on behalf of the Club all
checks, drafts, notes, warrants, and orders for payment of money. He is
solely responsible for completing and mailing Southern California Golf
Association annual membership update lists to the SCGA. At each meeting of
the Board of Governors he shall present a written report of all money affairs
of the Club. This report shall be posted for viewing by the regular
membership on the Men’s Club website semi-annually.
Membership- He shall be responsible for greeting and assisting all new
members. Contact will be made upon notification from the President and it
will be the Chairman’s responsibility to see that the new member’s needs are
7met and questions are answered. He will send out an email to the new
members greeting them to the club and let them know about the events. Also,
give an account of the # of members at the board meetings.
Article VIII
Committees
The President shall have the power to create such committees as he and the Board of
Governors deem necessary to carry out the purposes and functions of the organization.
Article XI
Club Revenue
The Club revenue shall be derived from Cottonwood Men’s Club funds, Men’s Club
dues, and such additional funds as may be acquired from miscellaneous Men’s Club
activities.
The Men’s Club President is a voting member of the Association’s Budget and Finance
Committee where he can ensure that funds are equitably distributed.
Article X
Fiscal
The fiscal year shall begin on the first day of January and end on the 31st day of
December of the same year.
Article XI
Obligations and Discipline
The acceptance of membership in the Club shall bind each member to uphold all the
provisions of the Constitution, By-Laws, and Rules of the Club, and to accept and enforce
all rules and decisions of the Board of Governors action within its jurisdiction. Members
8shall be subject to suspension or expulsion for conduct detrimental to the game of golf,
the good name of the Club, and/or the proper functioning of the Club.
Article XII
Nominations
1. 2. 3. No later than October 1st t of each year the Board of Governors shall appoint a
nominating committee. This committee shall consist of two Board Members and one
member at large, who will be selected by the Board of Governors.
The Nominating Committee shall nominate at least one candidate for each vacated
elective office and they shall inform each candidate as to his duties and
responsibilities. Before the member is officially nominated for office, he must give
his consent for such nomination.
Prior to the November Annual meeting (Turkey Shoot) the proposed slate of officers
shall be announced and posted. An election will be held by silent ballot during the
meeting only in the case of an independent nomination. Officers elected will take
office immediately.
Article XIII.
This Constitution was updated to be in accordance with the Cottonwood Men’s Club, who with
agreement between Cottonwood Golf Club, to align fiscal years beginning the first day of
January and ending on December 31st of that same year.
Cottonwood Men’s Club
Standing Rules of Procedure
1. Dues
a. b. c. d. 2. Eligibility
a. 3. Handicaps
In order to play in a Cottonwood Men’s Club Tournament, member dues must be
current.
Cottonwood Men’s Club and Southern California Golf Association dues are
included in Cottonwood Men’s Club billings to members.
SCGA dues are established by the SCGA.
Cottonwood Men’s Club dues are established by the Board of Governors..
To participate in any Men’s Golf Club sponsored Tournament, club members must
have an assigned or permanent handicap.
9a. A handicap member shall be assigned a “new member” with no handicap when
five (5) completed and attested score cards are presented to the golf shop then
turned over to the Handicap Chairman.
b. The Handicap Chairman and his Committee shall be responsible for assigning
handicap numbers.
4. SCGA Tournament Expense
a. The Men’s Club will provide the entry fee and reasonable expense money for the
Cottonwood Men’s Club Championship, the Four Ball Championship and, the
Seniors Club Championship to participate in the respective Championship
Tournaments. Total expenditures not to exceed $300 per tournament.
5. First Saturday of the Month Tournament
a. The Men’s Club conducts a tournament on the first Saturday of each month.
Format to be determined by the Tournament Chairman. The starting time will be
coordinated with the Golf Shop. Each player will pay an entry fee and all payouts
will be in the form of Gift Certificates.
6. Board of Governors Right to Amend
a. The Standing Rules of Procedures may be amended without notice by a majority
vote at a meeting of the Board of Governors. Four members shall constitute a
quorum of the Board at any meeting.